Europe has a new privacy law. The data protection framework for Europe starting 2018 is called: General Data Protection Regulation – GDPR. Read on for an overview and the most important changes.
This is what the new EU privacy law brings in short:
In force on May 25th, 2018 (therefore allowing for 2 years to adapt to its requirements);
The GDPR will be directly applicable in all of the EU (therefore the same rules for all countries), unlike the existing rules under the current privacy directives and European framework;
Increased control over personal data for individuals, which allows you to take your data with you and therefore take it to other service providers;
Children are subject to additional conditions for data processing
Simplifications for businesses in dealing with data privacy
1. Who is responsible for managing my information?
2. What information do we collect?
If you choose to enquire or make a booking through us we will collect details that you provide in relation to that enquiry or booking. Information held is likely to include your name, date of birth, contact details, payment details, information about people travelling with you, information about your booking and any additional information we may need to help meet your specific travel requirements.
If you choose to let your holiday accommodation with us we will collect details such as your name, contact details, bank account details and details regarding the accommodation you wish to let.
3. How do we use your information?
The information you provide may be used in a number of ways, for example:
to enable us to complete your booking (if you are booking a holiday);
for statistical purposes when we evaluate our range of services;
to personalise repeat visits to our websites;
to tell you about other products and services we think may be of interest to you (see section 6 below);
to manage customer service queries; and
to help us to provide details or information you may have requested.
4. Who will you share my information with?
In order to provide you with the products and services that we offer we may share your information with:
other members of our group of companies and their service providers (see also section 5);
credit/debit card companies;
our preferred insurance provider(s) (if you purchase the personal travel insurance policy we offer); and
other third parties who we may need to work with to fulfil travel plans on your behalf, for example, resorts, management companies, owners associations, airlines, villa owners and other suppliers.
our third party review administrator(s) who may contact you to ask for your comments on the accommodation and/or services that have been provided.
If you agree, we may also pass on your information for the purposes of conducting a credit check.
If you agree, we may also pass on your information to our group of companies and selected third parties so that they may offer you their products and services or in connection with any marketing initiatives we have in place with third parties.
5. How do you manage my information?
We may from time to time appoint other members of our group of companies, or third party service providers, to help us manage efficient systems within the business. Some of these systems may for operational reasons be located in countries overseas. We will only transfer your information to service providers who help manage our systems, or overseas, where we are satisfied that adequate levels of protection are in place to protect the integrity and security of any information being processed and compliance with applicable privacy laws.
6. When can we contact you in the future?
We would like to send you information about our own products and services, as well as those of selected third parties. We may do this by post, telephone, email or SMS, unless you have told us that you do not wish to be contacted in this way. We will always ask you to confirm in advance that you are happy for us to allow third parties to contact you by email.
If you would like to change any of your preferences relating to the way in which we may use your information for direct marketing, then please update your user preference or send an email to firstname.lastname@example.org
7. How long will we hold your information for?
We have a system of retention periods in place to ensure that your information is only stored whilst it is required for the relevant purposes or to meet legal requirements. Where your information is no longer required, we will ensure it is disposed of in a secure manner. Please be aware that our third parties may have to apply alternate retention policies on your data in line with local legislation. This information is available on request.
8. What are my rights?
Under the GDPR (General Data Protection Regulation, May 2018) your rights include, but are not restricted to, the following options:
confirm whether we hold any of your personal subject data
send you a copy of any of your personal subject data that we store
correcting any inaccuracies in your personal subject data
adding relevant details where the personal data we store is incomplete
deleting (where possible, in line with legislation) any of your personal subject data
cease processing your personal subject data(where possible, in line with legislation)
requesting a copy of the personal subject data in a portable format (where possible, in line with legislation)
cease processing any of your personal subject data that we process on the basis of our legitimate interests
opting out of any marketing material. However please note that we may continue to send you service related (i.e. non-marketing) communications, such as email updates
Where we process your personal data on the basis that you have given us your consent to do so then you may contact us at any time to withdraw your consent.
To request a copy of your personal subject data, stored on your behalf, please contact us at any time: Subject Access Request Form
To request for your personal subject data to be deleted, please contact us at any time: Data Erasure Request Form
9. How can you access and update your information?
You have the right to update or rectify the information that we hold about you. If you would like correct or update your personal subject data, you can login on our website anytime.
Or by email: email@example.com
10. Does the policy apply to linked websites?
By email: firstname.lastname@example.org
SPANISH RENTALS HOLIDAY ESCAPES SL
Calle Titulcia, 8, 28007 Madrid, Spain